Individual ProviderOne (IPOne) is the online, electronic payment system that allows Individual Providers to submit timesheets, receive pay for hours worked for in-home clients, and allows providers to manage your Medicaid claims.
Are you a new IP or just need a refresher? For training to use IPOne, call the call center to schedule a training session. See the Call Center tab for contact information.
Note: This information is only intended for providers represented by SEIU Healthcare 775NW and non-members who are contracted individual providers.
For information about COVID-19, also known as coronavirus, please see the COVID-19 tab above. Updated information is also available from Washington's Department of Health website.
**DSHS has purchased Personal Protective Equipment (PPE), including surgical masks, face shields, etc. for distribution to Individual Providers. To request PPE, please follow these instructions. Please do not contact the IPOne Call Center to request PPE.**
Due to the increased workload associated with keeping yourself and your client(s) safe during the COVID-19 pandemic, Individual Providers will receive an additional $2.56 per hour for hours worked during July 1, 2020 – December 31, 2020.
Please note, the E-Timesheet submission period for Pay Period Ending 10/15/2020 has ended. Payroll is currently processing. This means that system slowness may occur intermittently.
- Timesheets cannot be edited or adjusted while payroll is processing. You can adjust a past paid timesheet after payroll processing is completed.
- Any authorization updates made by case managers just before and while payroll is processing will be available in IPOne when payroll processing is completed.
With everything happening in the world right now, the United States Postal Service has released a statement that First Class Mail is experiencing a delay in many places. Due to this we encourage IPs who typically mail your timesheets in to either:
- Mail your timesheet 2-4 days earlier than normal,
- Use the IPOne portal to submit your timesheet for immediate processing, or
- Fax your timesheet to PPL
If you are reviewing your tax status and decide to submit a new W-4 form, please note the following information.
- There is a new W-4 form for 2020 released by the IRS. If you need help to fill out the new form, please consult a tax expert. Remember, neither DSHS staff nor PPL staff can provide tax advice.
- More Information about how to claim Exempt on the new form can be found here: W-4 Form and Tax Time
- Reminder, if you submit a new W-4 form, do not send your form to DSHS. Your W-4 form must be submitted to PPL for processing, and can be either faxed or mailed. Please allow 1-2 pay periods for your newly submitted W-4 form to be processed and applied.
- Save your timesheet when you enter hours on IPOne. Only click Submit at the end of the pay period rather than each time you add hours to your timesheet.
- Submit your timesheet for the pay period as soon as you've worked the last day in the pay period – no need to wait until the timesheet deadline date.
Timesheet Submission Due Dates are:
- Online submission and Mailed timesheets are the 3rd and 18th of each month
- Faxed timesheets are the 1st and the 16th of each month
Do you need to edit a timesheet you've submitted? You can edit a timesheet before the E-Timesheet due date to make changes. Once payroll has begun processing, the Edit button is not available. However, you can still adjust your paid timesheet after the timesheet has been processed and paid. If you need assistance with completing a timesheet adjustment, please contact the IPOne Call Center at 1-844-240-1526.
*Important* Pay close attention to any automated Email or Phone messages sent from PPL. These messages contain specific information about possble issues with processing your timesheet, or contain other information directly applicable to you.
Tips (for more Hints & Tips, click here)
- You can check the status of your timesheet in the BetterOnline IPOne Web Portal. This will help you confirm that your timesheet has been received by the timesheet submission due date on the 2020 Payment Schedule. Look for the timesheet status Approved to be sure your timesheet has been successfully received. Click here for helpful information about viewing your timesheet status: Electronic Timesheet Status Steps
- Portal (online) timesheets - Remember to SAVE your data before pressing the Submit button
- Paper timesheets
- can be faxed to (844) 459-7416 and must be received before 5pm on the deadline or
- may be mailed to the address below and must be received on the deadline.
- Click here for instructions to print paper timesheets.
- For any questions, call the call center at 844-240-1526. You have the option to leave a voice mail. Calls are returned within 1 business day.
Payment Questions and Information - click here
You Are Able To
- Submit timesheets online using a computer or tablet. Note: Smartphone - will be available in the near future
- Submit timesheets by fax at 1-844-459-7416
- Submit timesheets by mail*
PPL Individual ProviderOne
PO Box 98698
Seattle, WA 98198
- Receive payment by direct deposit, debit card or paper check.
*Mailing a paper timesheet may delay payment. If you cannot submit
timesheets on-line, find a nearby fax machine now!
CALL THE PPL CALL CENTER! A team is available to answer your questions and support you through this transition.
- Call 844-240-1526 or find the direct phone number in other languages.
- Hours Monday - Friday 7 am to 7 pm, Mon - Fri. and Saturday 8 am to 1 pm.
Washington State has contracted with Public Partnerships LLC. (PPL) to provide the following services and support to operate the Individual ProviderOne payment system:
- Local, call center staff who will be able to assist you with your payment questions.
- An Operations Center that will process your timesheets, send paychecks, and mail W2s.